Meetings

Library meeting rooms are available during the following hours, excluding Library holidays. It is suggested that arrangements to conclude your program be made at least 15 minutes prior to the closing of the Library. The Story room and Instructional lab are used for library programs. Please check class schedule for availability of these rooms inside the library.

Library Meeting Room Hours

Monday – Thursday 9:00 am – 8:00 pm
Friday 9:00 am – 5:00 pm
Saturday 9:00 am – 5:00 pm

Groups needing security or meeting after library hours will be charged a security fee of $25 per hour.

meeting room floor plan

Floor Plan – Click to enlarge image.

Meeting Room Guidelines

City Ordinance No. 1679 Prohibits the Use of Tobacco at City Owned or Operated Properties including electric cigarettes.

Unlawful, hazardous or dangerous activities are prohibited in the Library. No open flames of any kind are allowed: for example, candles, pyrotechnics, lighters, matches, etc. No alcoholic beverages. No tobacco products. Groups using meeting rooms assume full responsibility for any damage to the room or contents. Beverages or foods which may stain the carpeting such as red punch should not be served. No bleach may be used in cleaning rooms.

Meeting rooms should be left in a neat and orderly condition. If not, notice will be given to the group that a second offense may result in being denied further use of the Library meeting rooms. Part or all of the deposit may be forfeited. Fees incurred as a result of damage will be determined by the Library Director in consultation with the Library maintenance staff. Reconfiguration of the meeting rooms may result in additional fees.

Who can Use the Meeting Rooms

Library and City programs are given precedence when booking the meeting room. The Library reserves the right to reschedule other meetings when the room is needed for the Library or the City. The meeting rooms will not be reserved to groups for activities that are likely to disturb regular library functions.

The booking group is responsible for arranging the room to meet its needs, returning the room to its original arrangement, leaving the room in a neat, clean and orderly condition, reimbursing the library for any special cleaning needed and repair or replacement of library property or equipment. Groups requesting set-up of facilities will be charged a $50 fee.

Refreshments

Light refreshments may be served in conference room and story rooms inside the library.

Groups using the meeting rooms are responsible for providing their own refreshments and supplies such as note paper, flip chart pads, pencils, etc. Only dry erase markers provided by the Library may be used on marker boards in the meeting rooms. No food or drinks will be allowed in the Computer Lab.

Equipment and Furniture

No additional furniture or equipment other than that furnished by the Library is to be used without advance approval. Any outside furniture or equipment approved for use should be removed from the Library at the end of the meeting. Groups wanting to leave equipment in building overnight will need to sign a release form.

Library staff will set up all equipment, such as teleconferencing equipment and multimedia projectors.

Decorations

Simple decorations may be set up in the room for a meeting or exhibit, but nothing may be hung which will mark the wall, floor, or ceiling. The group displaying them must remove all decorations or exhibits. No hay may be used.

Disclaimer

Neither the name nor the address of the Library may be used as the official address or headquarters of any organization. Meeting at the Library does not in any way constitute an endorsement of the group’s policies or beliefs. The Public Library and the City of Durant shall be held harmless from any injuries or accidents arising out of any group or individual’s use of its facilities. Violation of these guidelines may result in revocation of meeting room use.